Updated February 2021
Falmouth Road Race, Inc. (FRR) is the sole owner of the information collected on its sites and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement. FRR collects information from our members and website users in a variety of ways.
The FRR website contains links to other sites. Please be aware that FRR is not responsible for the privacy practices of other websites. We encourage our users to take appropriate precautions when leaving our website and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the FRR.
What information is collected from you and how it is used
No registration is required to read the FRR website. Only duly authorized staff or a representative of the FRR may post information or materials on the FRR public website. Only authorized staff, volunteers, and dues paying members may access the private FRR sections of the website. Only FRR staff may post materials there. FRR collects information from our users at several different points throughout our website and from other sources. This section describes these points of collection.
Event Registration
In order to register for an event hosted by the FRR an individual is required to give contact information such as name, address, phone number, and email address, as well as other information about him or her, including, but not limited to age, sex, qualifying mark(s), etc. The FRR uses RaceRoster.com for all event registration. You can review the Race Roster privacy policy here. Volunteers register using InitLive. You can review the InitLive privacy policy here.
Donations
The FRR is committed to protecting our donors’ privacy. Our donors expect that we will use their support wisely. We value our donors’ trust, and we recognize that maintaining this trust requires us to be transparent and accountable to our supporters and the public at all times. FRR collects, uses, and discloses personal information only for certain purposes that are identified to the donor. We may use information to establish and manage our relationship with a donor. We obtain relevant personal information about donors lawfully and fairly. The main uses for this information involves raising money to reach our goals, to process gifts, and return appropriate receipts and thank you letters in accordance with IRS regulations. We will occasionally release a list of our donors in order to publicly recognize and thank them for support of our organization. In such cases, other organizations and third parties will have access to our donor names and in some cases donation amounts.
The FRR does not sell, trade, or rent the information and contents of active donor files to others. The FRR does not share donor email addresses to third parties. The FRR only uses and discloses personal information with donor permission. Donor permission can be in writing or implied, either verbally and/or electronically. A donor may withdraw permission to collect, use, and disclose personal information at any time by giving the FRR reasonable notice, subject to legal or contractual obligations. A donor may opt out of sharing of any information, including name and address, by emailing the race team. When a donor has communicated a desire to opt out of the disclosure of his or her information, the FRR will not include the donor’s data to another organization or third party.
The personal information in our possession shall be kept accurate and up-to-date. Donors may always correct their personal information if they believe that our records are not correct. If a donor feels that any of our information about them is inaccurate or incomplete, the donor has the right to ask us to change it or delete it. If a donor’s personal information is wrong in any way, the FRR will make the required changes.
An individual donor may request to be permanently deleted from the FRR database by providing a signed affidavit verifying their identity and requesting that their personal information be permanently deleted from the FRR’s database and any other online accounts the FRR may use to contact or store specific information about the individual.
Newsletters
If a user subscribes to our newsletter(s), print or digital, we ask for contact information such as name, address, and email address. This contact information is managed by the FRR according to this privacy policy. The FRR uses Mail Chimp to house our email list and for sending emails to our email subscribers, members, and other contacts that we have legally obtained. FRR does not sell its email list to third parties. All recipients of the emailed newsletter may unsubscribe using the feature offered by our provider. Review the Mail Chimp privacy policy.
Orders
The FRR uses Shopify for users to purchase program materials and for FRR to fulfill orders. Orders are delivered via third party fulfillment centers including but not limited to TR Miller, Brand Evolutions, and ASICS.com. A user must provide contact information (such as name and shipping address) and financial information (such as credit card number and expiration date). This information is used to fulfill users’ orders and process payment. If we have trouble processing an order, this contact information is used to get in touch with the customer. Customers’ names and addresses may be shared with third parties as necessary to process, fulfill, or ship orders. Financial information is never shared inside or outside our organization, except as necessary to process the order. Review the Shopify Privacy Policy.
Security
No sensitive information (such as credit card number and/or social security number), is collected by the FRR website. As outlined above, the FRR does partner with reputable third-party internet commerce sites that may collect donations, individual member data, revenue, or sell merchandise or services. These parties are solely responsible for the content and security of their site. The FRR is not responsible for the security of these sites, however the FRR makes every effort to select reputable service providers. Please review the privacy policies of these third-party providers as outlined above. All of our users’ information is restricted in our office. Only staff members who need the information to perform a specific job (for example, our accountant or a race management team member) are granted access to personally identifiable information.
If you have any questions about the security at the office, you can send an email to the FRR office.
Contests and Surveys
From time to time, we may request information from users via surveys or contests. Participation in these contests or surveys is completely voluntary, and thus the user has a choice about whether or not to disclose the information requested. Information requested may include contact information (such as name and address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the operations of the FRR. Information from these contests and surveys may be combined with other information we have about you.
Log Files
We use IP addresses to analyze trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use (e.g. statistics). IP addresses are not linked to personally identifiable information.
Cookies
The FRR website uses cookies solely for navigation control within forums, opinion polls and error reporting. No identifying data is collected through cookies.
Sharing
We will share aggregated demographic information about our website users with users, partners and advertisers. This is not linked to any personal information that can identify any individual person.
Other Collection Points
We may also collect information from people through other means such as on the telephone, by email, on paper, and in person. This privacy policy governs the use and disclosure of that information as well.
With whom the information may be shared and other kinds of disclosures
The FRR will occasionally share information with other FRR entities and third parties. This section describes what information we share and with whom.
FRR employees, as well as FRR committee members, sub-committee members, and FRR board members, may have their name, address, phone number(s), and email (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with FRR agrees to have his/her/their contact information made available to FRR’s members and the public, unless requested otherwise. The FRR is required to share contact information on all FRR board members and staff with the internal revenue service.
Some individuals may have their biographies posted on the FRR website or otherwise published by the FRR. These people agree to have certain information about them communicated to the public, including, but not limited to name, home city and state, age, educational background, etc.
Children
Protecting the privacy of the young is especially important. For that reason, we adhere to the 1998 Children’s Online Privacy Protection Act (COPPA). The FRR does not collect contact information on children under the age of 13 years.
We avoid collecting more information than necessary when offering children’s activities. The FRR may maintain a database of children’s running programs, but the contact information collected will be for the adults over 18 years of age responsible for organizing said programs. We also follow strict rules when sending email to minors.
Security Procedures
FRR complies with all applicable federal and state laws and regulations governing security procedures and breach of security procedures. This website takes every reasonable precaution to protect users’ information. When users submit sensitive information via the website, the information is protected both on- and off-line.
We make every reasonable effort to protect users’ information on-line and off-line. Access to users’ information is restricted in our organization. Only those employees who need the information to perform their job are granted access to personally identifiable information. All employees are kept up-to-date on our security and privacy practices.
Choice and opting in/out
Members will receive communications from the FRR and others as referenced in this privacy policy. Members may opt in or out of various communications by emailing the race office. and request non-mailing status.
Correction/Updating Personal Information
If a user’s information changes (such as a zip code), we will endeavor to provide a way to correct, update or remove that club’s data provided to us. This can usually be done utilizing the online facilities provided on the FRR website or by emailing the FRR office.
Notification of Changes
If FRR changes its privacy policy, we will post a notice of the change on the homepage of our website for at least seven days so our users are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point FRR decides to use personally identifiable information in a manner different from that stated at the time it was collected, users will have a choice whether to consent to such use. We will use information in accordance with the privacy policy under which the information was collected.
A link to the privacy policy will always be posted on the homepage of the FRR website or a copy can be obtained by emailing or writing to the FRR office.